Outlook’s Rules allow for deep customization of various fields and categories. This is really where you can tailor Outlook’s rules to your specific needs. Fortunately, the Advanced Options button in the lower right opens up those options, with a large number of available conditions which can also be customized further. This time, click Create Rule. While the Create Rule allows you to select from several options, you’ll notice some shortcomings: there are no Boolean operators, for example, so you can’t create a rule that triggers when “Facebook” OR “Twitter” OR “LinkedIn” is in the subject line. In the Outlook desktop app, right-click any email and scroll down once again to Rules. It’s Outlook’s Rules command that allows you to filter, not just by the originating email address, but by important filters such as the sender’s name, keywords in the subject line, keywords in the body of the email, and more. How to use Outlook Rules to filter email in Outlook

If you want to create more than one, just click the link again. In the Outlook Web app, the process is simple: Click the New folder link at the bottom of the list of folders, way down below your Inbox. Once created, you can drag them around and organize them as you’d like. Microsoft Outlook for the Web offers the most convenient way to add new folders. You can also organize your Outlook inbox like Gmail does: creating folders for social notifications that you don’t want to delete, but you don’t want clogging your inbox, either. How to create email folders in Outlookįirst, think about what you’d like to store in each folder-perhaps all of the automated notifications from Facebook, for example, or emails from a specific contact. But we don’t want to move every email manually instead, we’re going to use Outlook’s built-in email rules system to automatically route email into those folders and out of your way. What we’re trying to accomplish is to create folders in which to group and store email-both to take a substantial chunk out of your inbox, as well as create an easy go-to location to find that email in the future.

How to select all emails in outlook